How Unita scaled from $200K to $7M projects without losing control
Business name: Unita
Location: Australia & New Zealand
In eight years, Unita grew from $200K interior fitouts to $7M commercial builds, managing 700+ projects annually across multiple subsidiaries. The challenge wasn’t winning the work – it was having the systems to deliver it without sacrificing margin, quality or control.
“We've grown eightfold over the last eight years, and we wouldn't have been able to do it in a controlled manner without having Nexvia.”
$200K→$7M projects
Value increase in 8 years.
PM capacity doubled
Without overhead increases.
8x revenue growth
Achieved in 8 years.
About Unita
Unita is a market leader in commercial construction and fitout with over 150 team members delivering projects across Australia and New Zealand. Operating across multiple subsidiaries, they’ve grown from interior fitouts to large-scale commercial builds, managing 700+ projects annually. With their own manufacturing facility and global procurement arm, Unita controls the entire supply chain – from offshore sourcing to local joinery production – delivering seamless builds with faster turnaround times.
Teams: Office, factory, site
Established: 2004
Unita’s award-winning fitout, Saint Haven. IFA Awards 2025, Best Health Services Fitout over $2.5m
The challenge
As Unita moved from shopfitting into larger commercial work, the expectations changed. Higher contract values brought tighter timelines and more scrutiny. Blue chip clients wanted visibility over spend and progress at every stage of delivery – not at month-end, but in real time.
Internally, information was increasingly difficult to control. Retentions, variations and budgets lived in different places. Project updates were shared by phone or email. Departments were working from different versions of the truth, making forecasting slow and increasing the risk of errors. Accountability also became harder to track – it wasn’t always clear who approved what, when or why.
Meanwhile, the team was delivering 30+ projects across multiple sites, still relying on spreadsheets and basic tools. Reports took hours to compile and were often out of date by the time they were reviewed.
This wasn’t just inefficient – it increased financial and delivery risk. Small mistakes on $7M projects have big consequences. The systems that once “worked well enough” could no longer support the pace or scale of the business.
What changed with Nexvia
Nexvia gave Unita a single connected platform across the entire project lifecycle. Retention management moved from manual follow-ups to automated reminders inside each project. The pipeline view gave leadership instant insight into workload and performance across all business units.
“It gives us complete visibility of all our projects, relevant to the day and accurate to the day.”
Document control was transformed. Drawings were uploaded directly so site teams instantly had access to the latest revision – ensuring everyone worked from the same information. This reduced confusion and cut rework costs by 60%.
The RFI module centralised communication between manufacturing, site teams and clients. Every clarification and approval was time-stamped and traceable, strengthening accountability and reducing disputes.
Estimating flowed straight into delivery. When a job moved from tender to live, the scope, allowances and commercial assumptions moved with it – no rework, no data loss and no risk of misalignment.
As an early adopter, Unita helped shape features based on real operational pressure. The system didn’t just support their growth – it enabled it.
“It would be pretty scary to be doing $7 million projects on spreadsheets and the like.”
Dark Shepherd restaurant, Brisbane. Cost planning, construction, fitout and value engineering by Unita.
The outcome
Today, Unita offers a level of transparency many competitors can’t. Clients are given portal access to view estimates, trade pricing, schedules, variations and progress reports in one dashboard. For national accounts running multiple sites, this visibility has become a key factor in awarding work.
“We can work with clients on cost-plus projects and give them complete visibility. If they’ve got five or ten sites running, they can see where every project is up to in one place.”
Internally, the business now operates with real-time financial clarity. Leadership can see profitability by the day across every project. Decisions are proactive, not reactive. Margin protection happens earlier. Growth is controlled, not accidental.
The result: a confident move into mid-tier commercial projects – with systems designed to support scale, not strain under it.
"One of the most important aspects of Nexvia is understanding exactly where all our projects are at from a cost and revenue point of view at any given time. Without the visibility Nexvia provides over up to 30 projects at a time, we'd really be flying blind."
Why it matters
This wasn’t about replacing spreadsheets. It was about building the operational infrastructure required to grow safely and profitably. Nexvia gave Unita the visibility, accountability and commercial control needed to deliver high-value projects without losing grip on cost or margin. Teams became aligned, information flowed freely, and leadership gained the clarity needed to make confident decisions. Growth no longer equals risk.
"For any contractors or subcontractors running more than a few jobs a year, it's an important tool. You need to know exactly where your money's going and where your profit's sitting on any project."
Highlights
Scaled from $200K to $7M projects in 8 years
Real-time financial visibility across 700+ annual projects
60% reduction in onsite rework costs
Client transparency that wins and retains national accounts
One connected platform across entire project lifecycle
Accounting integration for seamless financials
get started
Contact us now for more information about our software and to arrange a free demo.
